Boxed in
There are some companies still using paper records. Not everyone has made to leap to a paper free life. As companies make the decision to go paper free, they face the challenge of what to do with paper records. Some may opt for third party storage. It can be a relatively painless, but at a cost. Some companies may still require frequent access to the archived records, so this wouldn’t be an option.
Commercial storage may provide an easy solution but careful consideration must be made of the costs of transporting records to and from the site, charges for retrieving and replacing boxes, staff time taken up with telephoning reference requests to the storage facility, and the time necessary to receive requested material.
It can be tempting to concentrate all efforts into the computer systems and electronic file storage, without realising that paper storage is important as well.
The good news is that, of course, paper storage isn’t rocket science. Once a good file storage system is established, life will be much easier. Paper storage also frees up space in the office and boosts productivity, while document storage also keeps documents secure.
As previously mentioned, file storage can be paid for but, of course what if constant access to paperwork is needed, which is why so many prefer on-site document storage. The one-off purchase of materials and units to house records is an option many companies are taking to save on costs.
It can be a bit tricky to negotiate your way through the options, but once your document storage facility is established, you will wonder how you previously got by.
Tags: document storage, paper storage, storage, storage system